Creating Re-usable Email Templates for SharePoint Designer 2007 Workflows
Hi there, I’m Jordan Hull, a Software Development Engineer in Test on the SharePoint Designer Workflow team. I’d like to walk you through an example of how you can create re-usable e-mail templates for use in your SharePoint Designer 2007 workflows.
The goal of creating these templates is to enable site administrators to (a) define rich e-mail content that can be re-used across multiple workflows, and (b) enable site administrators to push out changes to e-mail formats,and branding, without having to modifythe workflows that send them.
To make it happen, we’re going to: create a new SharePoint list and populate it with a collection of e-mail templates, design a custom workflow action to substitute placeholders in the e-mail content with dynamic values, and publish a workflow that sends the e-mail to a distribution list.
Let’s start with the coding of our custom workflow action.I won’t go into too much detail on the deployment of custom workflow actions, as there are already some great posts on this topic: Phil Allen's - Custom Action to Retrieve Workflow Information and Eilene Hao/Gabe Hall’s - How to Deploy Custom Conditions. As a quick recap, the steps that you’ll need to take are Microsoft SharePoint Designer Team Blog : Creating Re-usable Email Templates for SharePoint Designer 2007 Workflows
P. Erol GIRAUDY
Président du Club MOSS 2007 et MUG.
Vice-Président Club UGO2007